Terms of Service

1. The Service#

Fieldstub captures out-of-scope construction work from people in the field who do not have a Procore seat, holds it in a review queue, and, when one of your people approves it, writes it into your Procore account as a Change Event with line items, photographs and capture details.

The Service includes the web application, the capture form, a REST API and an MCP server.

2. Accounts and access#

Access is determined by your Procore company directory. Anyone in it can sign in; nobody else can. By installing the app you are asking us to treat that directory as the list of people entitled to see your tickets and approve them, and it is your responsibility to keep it current.

You are responsible for activity under your account and for the security of any API key you issue. Tell us promptly about unauthorized use. You must be at least 16 and able to form a binding contract.

The person filling in a ticket in the field has no account and needs none. Anyone holding a valid capture link can submit a ticket to the project it belongs to, which is the point of the product. Treat a capture link accordingly and revoke it when a job ends.

3. Plans and billing#

• Free: one project and ten tickets a month.
• Team: $299 a month for five active projects and unlimited tickets, with additional projects at $25 each.
• Field users are unlimited on every plan. Billing is per active project and never per person.

Subscriptions are billed in advance and recur until cancelled. Cancelling stops future renewals and you keep access to the end of the paid period. Except where the law requires otherwise, fees are non-refundable. We may change prices prospectively; a change will not affect a period you have already paid for.

4. Approvals, and what lands in your Procore#

This is the clause that matters most, so it is in plain words.

Nothing reaches your Procore unless one of your people approves it. There is no automatic path from a submitted ticket to a Change Event and no setting that creates one.

An approval is not reversible from Fieldstub. A Change Event in your Procore is a real financial record and Procore provides no way for us to withdraw one. Corrections happen in Procore.

You are responsible for the content of what you approve: the amounts, the line items, and the budget code each line is filed to. Fieldstub proposes a routing and flags every line it could not route with confidence; deciding whether it is right is a judgement your reviewer makes, and it is not one we can make for you.

None of which is a disclaimer of our own defects. If Fieldstub files something other than what your reviewer approved, that is our problem and we will fix it.

5. Acceptable use#

You agree not to:

• Break the law or infringe anyone's rights using the Service
• Disrupt or overload the Service, or try to gain unauthorized access to it or to another customer's data
• Scrape or systematically extract the Service except through the API we provide for exactly that
• Submit content you have no right to submit, or that is unlawful
• Use a capture link to collect anything other than records of work on the project it belongs to

6. Your data, and the people in the field#

You own your tickets, photographs, signatures and configuration. You grant us the limited license needed to operate the Service: to store that content, show it to your reviewers, and file approved tickets into your Procore. How we handle it is set out in the Privacy Policy, the Trust and security page, and the DPA.

For personal data about people in the field you are the controller and we are your processor. Those people (subcontractors, crew, whoever signs a ticket) have no account with us and no way to reach us. So you are responsible for having a lawful basis to collect what your capture codes collect, and for giving those people whatever notice the law where you operate requires. We will help; we cannot do it for you, because we do not know who they are.

7. Procore#

Fieldstub is not affiliated with, endorsed by, or a product of Procore Technologies, Inc. Your Procore account is governed by your own agreement with Procore, and Change Events lives in Project Financials. Without it, tickets are captured but cannot be filed.

We depend on Procore's API. If Procore changes or withdraws it, our ability to file change events may change with it.

8. Third-party services#

The Service runs on third-party providers, listed on the Trust and security page. We are not responsible for their own services, and your use of them may be subject to their terms.

9. Our intellectual property#

The Service (its software, its design, and the look and feel of fieldstub.com) belongs to PurelySearch LLC. These Terms grant you no rights in our trademarks or brand.

10. Disclaimers#

The Service is provided "as is" and "as available", without warranties of any kind, express or implied, to the fullest extent the law permits. Budget code routing is a suggestion based on what your project budget contains; it is not financial advice and not a guarantee that a cost is coded correctly.

11. Limitation of liability#

To the fullest extent the law permits, PurelySearch LLC is not liable for indirect, incidental, special, consequential or punitive damages, or for lost profits or data. Our total liability for any claim relating to the Service is limited to what you paid us in the twelve months before the claim.

12. Indemnification#

You agree to indemnify and hold PurelySearch LLC harmless from claims arising out of your use of the Service or your breach of these Terms.

13. Termination#

You may stop at any time, and uninstalling the app in Procore ends our access to your Procore immediately. We may suspend or terminate access for a breach of these Terms or to protect the Service. Change Events already written stay in your Procore. Provisions that should survive termination (intellectual property, disclaimers, limitation of liability) do.

14. Governing law#

These Terms are governed by the laws of the State of Delaware, without regard to conflict-of-laws rules. The exclusive venue for disputes is the state and federal courts of Delaware.

15. Changes#

We may update these Terms. On a material change we will revise the effective date and, where appropriate, tell account holders. Continued use after a change means you accept it.

16. Contact#

PurelySearch LLC · privacy@fieldstub.com