Fieldstub › T&M tickets › Extra work without a Procore license

How subcontractors submit extra work without a Procore license

You did work that was not in your scope. The general contractor uses Procore. You do not have Procore, you are not going to be given a seat, and the ticket is currently a carbon copy in your truck.

This is the most common situation in the category and almost every tool built for it assumes you have an account. Here is what actually happens, and what has to be true for each option to work.

Last updated 2026-08-09 · Read as markdown

Why the seat is the whole problem#

Procore is licensed by the general contractor or the owner. Their staff have seats. You are on the job for four months, you work for six other GCs this year, and each of them runs a different system.

Even where a GC can invite you, it rarely holds up. Somebody has to create the account, somebody has to train the person who is actually on the tools, and that person changes. The tool works on the days when everyone remembers.

So the honest constraint is this: anything that requires the person who did the work to log in will not be used consistently. Not because anyone is being difficult, but because the person holding the information is the least connected person on the job.

What subs do today#

What	Works?
Carbon copy pad, hand a signed copy to the super	Yes, until the copy is lost or the super who signed it leaves
Photo of the pad, texted to the PM	Sometimes. It is a photo, so nobody can total it or code it
Your own T&M form as a PDF, emailed	Better. Still lands in an inbox, not a budget
A seat on the GC's Procore	Rare, and rarely used by the person on the tools

All four end the same way. The information exists, and it is not anywhere that produces an invoice.

What actually works#

A capture tool where the link is the credential. The GC installs it, prints a QR code, and tapes it in the gang box or the trailer. Anyone scans it, fills in a form in a phone browser, adds photos and a signature, and submits. No app, no account, no invitation.

The GC's office reviews what came in and approves it. Only then does anything reach Procore, as a change event with the labor, equipment and materials as typed line items against real budget codes.

That split is the point. You are trusted to describe the work, because you are the one who did it. You are not trusted to write into somebody's financials, and you should not want to be.

A gloved hand holding a phone in bright direct sunlight on a jobsite. The screen shows the Fieldstub capture form on step one of five, headed "What work happened?", with the answer being dictated: the box is outlined, tagged LISTENING, and reads "Removed an unmarked concrete footing at grid C-4. It was not on the drawings and it was blocking the pile cap." The button at the bottom reads "Listening...". A language switcher in the header offers EN, ES and FR. — The whole of the field side. A browser, in a glove, in the sun. You can talk to it instead of typing, and it will ask the questions in English, Spanish or French.

This is what Fieldstub does. The field side needs nothing: no app, no login, no Procore seat, ever. It is the GC who installs it and the GC who pays for it.

What to ask your GC for#

You cannot install this yourself. The Procore account is theirs, the change event is theirs, and the license is theirs. What you can do is ask for something specific instead of complaining about paperwork:

A way to submit extra work that does not need a Procore login, so the person who did the work files it the same day.
A confirmation that what you submitted was received, so nothing depends on whether a piece of paper survived a truck.
Line items coded to the budget, so the cost is somewhere reviewable rather than in a folder.

If it helps, send them this page. Their side of it is the four ways to get T&M tickets into Procore, and the honest comparison includes options that are not us.

What it costs you#

Nothing. Fieldstub bills the general contractor per active project, and field users are unlimited on every plan including the free one. There is no per-person pricing, because a tool that charges by the person is a tool that gets rationed to the people who need it least.

Questions

Can I submit a T&M ticket to Procore without an account?

Not through Procore directly. Its T&M Tickets tool needs a seat and the mobile app. With a capture tool that the GC installs, you can submit from a phone browser with no account, and it reaches Procore after the office approves it.

Who pays for it, me or the general contractor?

The GC. They own the Procore account and the change event. Field users are unlimited and free on every plan.

Can I see what happened to a ticket I submitted?

You get a confirmation when it is submitted. The review and approval happen inside the GC's office, in their Procore, because it is their financial record.

What if my GC does not use Procore?

Then Fieldstub is not the answer today. It writes into Procore specifically, and there is no version that works without it.